Brief Background of the Slide
The slide (appendix 1 below) presents case facts for IT system issues for Derbyshire County. The slide presents an overview of the issues that continue to face Derbyshire County workers who are owed thousands in wages due to a problem in the council’s IT systems. The slide further highlights the data that the IT system at the council is supposed to store, manage, and process. The system stores the details of the staff at Derbyshire County, it manages the data on the hours employees work in the council, it processes data on the payment of the employees and staff, and manages data on wages vis-à-vis individual workers. Further, there are problems that have emerged in the council due to a lack of training. The problems with the IT systems have led to poor performance because 1500 received the wrong pay, increased work-related issues, for example, 2500 employees have not got the right wage. Other consequences include the fact that there are many unhappy employees (for instance one of the employees is owed £ 500) and there is an organization-wide time wastage, for instance, the council says they are still dealing with problems of previous months. The consequence is that there is a short-term bottleneck where process delays are leading to other inadvertent consequences such as delayed payments, unhappy staff members, and other system delays that may reflect back to the entire organization.
Reflection and Discussion
It is important to note that in the business world, competition for a bigger share of the market is being fueled by the use of digital technologies by both commercial and public sector rivals. However, the same efficiency that is experienced in the business world is now expected for every governmental institution and organization. Derbyshire County has hed some issues with technology that may be solved using proper management of information systems. When confronted with difficult IT-related circumstances, some managers find it difficult to communicate or manage IT business requirements. These predicaments are the result of a lack of understanding of Information Systems and the potential of technological innovation (Chanias, Myers, & Hess, 2019). In order to do this, information systems must first establish performance standards and then notify corporate owners when those requirements are not being fulfilled.
An effective management information system is capable of locating and collecting all of a company’s critical indicators. For example, the management information system (MIS) can offer information on sales, customer profitability, and market penetration. Furthermore, it has the capability of keeping track of items such as employee pay and benefits. A management information system is beneficial in increasing competitiveness (Sanchez & Terlizzi, 2017). Especially when it comes to creating reports and diagnosing issues, this application performs admirably. The information contained in these reports may be used by business owners to improve the performance of their company and the productivity of their personnel.
In the future, organizations such as Derbyshire County will be established on technological foundations. Everything, from end-user encounters to every internal operation, will be strongly reliant on the computer systems that operate everything. For a majority of the processes today, IT already has a strong role and foundation in establishing control and efficiency. The MIS that are used in today’s organizations are comprised of a diverse variety of technologies and the people who administer them. In addition, there are various other issues that are comparable, such as a lack of strategic planning, a lack of organizational expectations, a shortage of skilled employees, and a lack of technology integration.
In the organizations today, managers are increasingly reliant on a wide range of computer-based information technologies in order to make and implement choices in their organizations. In order to achieve specific aims, most of these systems were designed from scratch (Sanchez & Terlizzi, 2017). As a result, they differ greatly from ordinary electronic data processing systems in terms of functionality. MIS includes transaction processing systems, management support system, and office automation systems, all of which are components of a larger information system and IT integration (Chanias, Myers, & Hess, 2019). The transaction processing system is responsible for gathering and organizing information about a company’s actions. Management decision support systems are systems that are designed to assist managers in making better decisions.
Derbyshire County can use MIS to manage its human resource in order to streamline employee issues that seem to have an impact on its direction and overall wellbeing. A dynamic environment where bright new ideas and quicker time-to-market can be implemented quickly and simply is required for organizations and services that change on a regular basis. The importance of HRM in today’s competitive climate has increased in recent years, as operation models need the development of innovative approaches to employee. It has been necessary to develop new logics in order to deal with these issues, and most HRM practitioners have had to let go of old habits and ways of doing things. When it comes to human capital development, on the other hand, they should be a valuable asset to businesses, assisting them in formulating strategies and putting plans into action. HRM has been more efficient as a result of improvements in recruitment procedures, corporate communication, employee involvement, and the competencies of HR managers, among other things (Konstantinopoulou & Lazakidou, 2021). It is therefore up to human resource management departments to link human capital efforts to the most appropriate technological solutions. This approach includes HR initiatives that are driven by information technology (IT) and that are focused on connecting people with corporate strategy in order to promote fast adaptation to changing needs. As a result of these overlapping requirements, an IS/IT-driven human resources program is becoming increasingly necessary.
Everything that goes into creating and maintaining Derbyshire County information system is included in this umbrella term. The organization can solve its wages issues by simply using an accounting information system (AIS) in line with its already present IT infrastructure. AIS are used by accountants, business analysts, managers, chief financial officers (CFOs), regulators, and tax authorities to store, analyze, retrieve, and report financial data acquired by a company. The AIS at Derbyshire will be used to primarily detect and notify management of emerging issues on salaries, wages, benefits, and all pay-related issues including provision of recommendations and solutions in order to ensure that the organization remains within legal and ethical business processes. AIS are also known as financial data warehouses.
In the government-related sectors such as Derbyshire County Council, AIS training ensures that financial transactions and records are as accurate as possible while also safeguarding the integrity and security of the data. Keeping track of a company’s accounting and commercial activities is accomplished through the usage of an accounting information system. AIS are comprised of the people, data, internal controls, software, procedures and instructions, and information technology infrastructure (Sanchez & Terlizzi, 2017). Personnel, procedures and instructions, data, software, information technology infrastructure, and internal controls are the six major components of accounting information systems. These can be used to solve the issues at Derbyshire County through automating the financial section of the organization, aligned to the IT requirements.
An AIS often contains information on income, expenses, customer information, staff information, and tax information, however the exact contents vary depending on the industry and the size of the firm. The accounting cycle would be incomplete if it were not for the several components that make up an AIS to support the council in streamlining its IT structure to solve issues relating to employee pay and noting issues. The detailed data in sales orders and analysis reports, purchase requisitions, bills of sale and check registers, as well as inventory and payroll, are all examples of detailed information. Data must be stored in a database structure in order for an accounting information system to function properly. Table and data manipulation are possible in this database structure as a result of the query language that was used to create it during its creation. In an AIS, there are a number of places where information can be entered and edited. Accounting information systems, on the other hand, are often protected against viruses, hackers, and other intruders that seek to steal data (Ibrahim et al., 2020). As more organizations keep their data on the internet, the need of cybersecurity is becoming increasingly apparent (Silva & Lima, 2018). Accounting information system outputs demonstrate how a system can alter data in a variety of ways, depending on the system. Accounts receivable aging reports, fixed asset depreciation schedules, and financial reporting trial balances are some of the reports produced by AIS. Client lists, tax computations, and inventory levels are all options that can be printed as additional options. Due to the fact that they are not directly related to financial reporting or bookkeeping, correspondence, memos, and presentations are not included in the archive.
It would be virtually impossible for Derbyshire County to miss out on issues relating to its IT system problems. Having an effective AIS system will notify the entire system and the management will have a larger response window to rectify the issues. The expected benefits include internal control, interfacing departments, and overall reduction of pay-related issues. The goal of an accounting information system is to facilitate communication with other departments (Al Shobaki et al., 2017). The sales department may utilize the system to upload their sales budget, which will be available to everyone. This information is used by the inventory management team to conduct inventory counts and to acquire items (Chanias, Myers, & Hess, 2019). When an item is purchased, the system may send a notification to the accounts payable department informing them of the purchase. Additionally, the production, shipping, and customer service divisions may all be alerted of a new order through the use of an AIS. Internal controls are a key component of accounting data systems, and they cannot be overlooked. Controlling access to information may be accomplished by the use of physical access approvals, login requirements, access logs, authorizations, and work division, among other methods. As a consequence, policies and procedures for the system may be designed to guarantee that sensitive information about customers, vendors, and businesses is kept safe and protected.
Conclusion
The aim of this report was to show that the management of information systems can be used to put an end to IT-related problems at Derbyshire County and eliminate losses in the long run. The slide in Appendix 1 provides evidence that the problems with the IT systems have led to poor performance because 1500 received the wrong pay, increased work-related issues, for example, 2500 employees have not got the right wage. Other consequences include the fact that there are many unhappy employees (for instance one of the employees is owed £ 500) and there is an organization-wide time wastage, for instance, the council says they are still dealing with problems of previous months. In the end, proper management of information systems saves organizations from such issues. the discussion above shows the need for more IS/IT integration into the organization. An effective management information system is capable of locating and collecting all of a company’s critical indicators. An AIS is recommended for Derbyshire County due to its benefits that include internal control, interfacing departments, and overall reduction of fraud. In order to do this, IS must first establish performance standards and then notify corporate owners when those requirements are not being fulfilled.
References
Al Shobaki, M. M., Naser, S. S. A., Amuna, Y. M. A., & El Talla, S. A. (2017). The Efficiency of Information Technology and its Role of e-HRM in the Palestinian Universities. International Journal of Engineering and Information Systems, 1(5), 36-55.
Chanias, S., Myers, M. D., & Hess, T. (2019). Digital transformation strategy making in pre-digital organizations: The case of a financial services provider. The Journal of Strategic Information Systems, 28(1), 17-33.
Ibrahim, F., Ali, D. N. H., & Besar, N. S. A. (2020). Accounting information systems (AIS) in SMEs: Towards an integrated framework. International Journal of Asian Business and Information Management (IJABIM), 11(2), 51-67.
Konstantinopoulou, A., & Lazakidou, A. (2021). Developing the ELENXIS Information System for Financial Inspections of Food and Beverage Enterprises and Health-Related Businesses. Journal of US-China Public Administration, 18(2), 93-96.
Sanchez, O. P., & Terlizzi, M. A. (2017). Cost and time project management success factors for information systems development projects. International Journal of Project Management, 35(8), 1608-1626.
Silva, M. S. A. E., & Lima, C. G. D. S. (2018). The role of information systems in human resource management. Management of Information Systems, 16, 113-126.
Appendix 1: Chosen Slide
